The wonderful world of technology has revolutionised the wonderful world of photocopiers. There are now several types of photocopiers and Canon high-speed scanners in Delhi suited to different needs and businesses.
What should you consider before investing in a photocopier?
These five points can be considered consider when putting together your checklist to buy a photocopier
1. Can the photocopier you are considering for your business handle the capacity needed for the business?
Photocopiers are essentially multi-functional. The modern printer comes in all shapes and sizes. They are made to aim at the domestic market so always look closely at the stated capacity and match that to your business’ workload. A photocopier or Canon LCD Projectors can be rented out too depending on the company’s budget and other requirements.
2. What is the quality of scanning and printing of the machine?
The quality of the print is extremely crucial for any business. The latest photocopiers use advanced print technologies and are usually found in high-end printers only. If possible, examine samples of print and scanned outputs before making your choice. Most of the vendors offer the option of sending samples by post to prospective clients to help them decide in which machine would they want to put their money.
3. Is there fax compatibility?
Interestingly fax is far from a dead communications medium, with many large businesses still needing it for effective and quick communication. If your business requires faxing documents across countries or states, check for fax compatibility of the MFP, which in today’s technological world uses the cloud base as well as direct-dial to another fax machine.
4. Are there any confidential and sensitive information storage and maintenance options available?
Companies follow strict confidential policies therefore access to the features of a photocopier should be controlled with PIN numbers or passwords. Also, before buying, ensure that the MFP only prints the required copies to ensure data security. You can also consider whether the USB port should be disabled to mitigate any risk.
5. Are there remote printing options available with the machine?
The work environment has considerably changed especially after Covid’s 19 years. There is a rise in BYOD (Bring Your Own Device) in the workplace. In such a scenario it is important that printing from any mobile device is fast and efficient. It is important to look closely at the apps that will use the photocopier to ensure these connect securely to the database.
Here’s a look at a few different photocopier options available in the market.
- Mono or black-and-white photocopiers – Monochrome (mono) photocopiers are also referred to as black-and-white photocopiers. They use only one toner colour – black. They are ideally used for office purposes. Mono photocopiers come in a range of capacities, from low- to high-volume.
- Colour photocopiers – To produce a rainbow of prints, you can use a colour photocopier. The basic colour photocopier has four drums and four toner reservoirs, or cartridges, containing the colours cyan, magenta, yellow and black or often called the CMYK spectrum which helps to create any colour combination.
- Analogue photocopiers – This kind of photocopier uses lights, lenses and mirrors to reflect the image of the document onto a photoreceptor. However, support and replacement parts are very difficult to find for this kind of machine.
- Desktop photocopiers – Such smaller photocopier devices fit on a desktop and work with A4 copies. The best thing about a desktop photocopier is that you can generally add paper trays if needed. Though this would increase the photocopier height.
- A3 photocopiers – The A3 photocopier is best used for items such as posters, spreadsheets and various marketing materials
- Network photocopiers –
A photocopier that gets connected to various devices, such as in a school or workplace. It is best as all the computers can be connected directly to the photocopier via a network, allowing everyone to print and scan wirelessly.
Conclusion
Express Digital Systems is a leading photocopier supplier that ensures you’re getting what you expect. Canon laser printer dealer in Delhi will help you select a photocopier that meets all your copying and printing needs and ensure that the price
